Free AI Charter Template

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ChatGPT surpassed 100 million users in just two months, profoundly disrupting professional practices. But behind this rapid adoption lies a worrying reality: in 2023, 70% of ChatGPT users in companies had not disclosed their use of the tool to their managers.

This unregulated use exposes organizations to real risks: leakage of sensitive data, non-compliance with GDPR, intellectual property infringements, and even the dissemination of uncontrolled content.

And the regulatory framework is tightening. With the gradual entry into force ofthe European AI Act (already adopted and applicable between 2025 and 2026), companies will be required to demonstrate their ability to regulate the use of artificial intelligence.

At Dipeeo, we believe that generative AI is neither a passing fad nor a threat, but rather a lever for strategic transformation. Provided that a clear framework is established.

The AI charter addresses this need. This internal document, which is not mandatory but strongly recommended, formalizes the rules for using generative AI tools within the company: what uses are permitted or prohibited, what best practices to follow, how to protect data, and how to remain compliant with regulatory requirements.

This is not a fixed document, nor is it a one-size-fits-all solution. It is a working basis that can be adapted to the culture, professions, and risks specific to each organization. Above all, it is only a starting point: a charter cannot replace the training, awareness-raising, and regular reminders needed to build a responsible and sustainable AI culture.

What you will discover in this medium :

A clear and shared framework for all employees

The document begins with a structured introduction that defines the charter's objective: to establish rules for the ethical, responsible, and transparent use of AI in the workplace. This framework applies to all teams, regardless of their role or technical level.

Specific rules for the controlled use of AI tools

Employees must inform their manager or the DPO before any use, prioritize validated tools, disable automatic recording, separate professional and personal use, and avoid logging in via existing accounts.

Enhanced vigilance regarding sensitive data

The charter prohibits entering any confidential, personal, or copyrighted data into an AI tool. These prohibitions are intended to prevent leaks, uncontrolled reuse, and legal risks.

An obligation to verify generated content

The charter emphasizes that AI can produce erroneous, biased, or entirely fabricated content, which may sometimes be non-compliant with GDPR and potentially infringe on copyright. That is why the model requires systematic verification by the user, who remains fully responsible for the content generated and disseminated.

Supervised individual accountability

Beyond the rules, the charter reminds us that every employee plays a role in compliance. The use of AI requires Accountability , and adherence to the charter is an integral part of the professional framework.

An evolving document, designed to last

Finally, the model provides for regular updates to the charter to take into account developments in tools, practices, and the legal framework (such as the upcoming AI Act). It is not a fixed text, but a foundation that can be adapted over time.

Further information

Discover in this exclusive webinar how to adopt and/or supervise the use of AI while complying with GDPR requirements.

Understanding the challenges of GDPR their implications for the use of AI.

Mastering the hidden risks of artificial intelligence: Shadow AI, algorithmic bias, and hallucinations.

Protect your data and that of your clients.

Leveraging AI in business responsibly and effectively to boost your growth

Understand regulatory obligations and avoid penalties.

Discover a GDPR artificial intelligence solution

Exploring the future of AI: toward the demise of ChatGPT?

An interactive format, concrete examples, and practical advice to propel your business forward while managing risks.

Download the resource

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